Location: Birmingham, Exeter, Leeds, London, Manchester or Winchester

Hybrid Working

The Team

Under the leadership of the Director of Business Development and Marketing, the department provides a broad range of support to the wider firm across Sales and Marketing, comprising 18 members in total. The Bids team comprise 4 people, plus additional flexible support from the other members of the team when required.

Why join our team?

This is a great opportunity to work for a growing Top 100 law firm that prides itself on being able to offer top quality work, excellent career prospects and a healthy work life balance in a supportive working environment.

• The bids team work very well together and are motivated and supportive.
• We focus strongly on supporting people to develop.
• We enjoy a strong reputation across the firm.
• You will have frequent exposure to the most senior people in the firm, giving you an opportunity to build your profile.
• The partners and fee earners who you will work with are committed to winning business, collaborative and friendly. 
• Excellent work on bids is highly valued in our business.

The Role

This role will suit an individual who thrives in a busy bids environment and is used to working (often under pressure) to produce high quality bid documents and pitches within tight timescales. The Senior Bids Executive will work closely with Capsticks partners and other colleagues to deliver high quality bids and presentations. They will also take responsibility for keeping our bids databases, systems and processes up to date so that the bid function runs smoothly. The key areas of responsibility include:

• Monitoring procurement portals for potential opportunities and initial filtering.
• Holding kick off meetings and pursuing content for bids.
• Project managing a wide range of bids.
• Working closely with partners to develop winning strategies and propositions.
• Drafting, synthesizing, editing and proof-reading compelling content, including technical content, reflecting agreed messages.
• Preparing CVs and team sheets.
• Setting up presentation rehearsals.
• Guiding presentation teams.
• Developing presentation support material.
• Conducting win/loss reviews and identifying themes and areas to improve.
• Gathering best practice content and case studies.
• Managing and maintaining the team’s bids database and resources.
• Liaising with other support functions within Capsticks to ensure standard documentation and policies are up-to-date and fit for purpose, e.g. the firm’s environmental policy.
• Ensuring the Capsticks bids governance process is followed.
• Championing the use of our One Place CRM system for opportunity management.
• Any other duties as reasonably requested by either the Head of Bids or the BD&M Director, such as providing support on a wide range of projects and contributing to the general smooth running of the business.

Candidate specification

The Senior Bid Executive has responsibility to ensure that their skills set are up to date and that they are familiar with the firm’s legal work, internal systems and procedures. This will ensure that they are able to carry out their role effectively and to the best of their ability.

Candidates should ideally:

• Have relevant bids experience and be used to managing their own portfolio of bids.
• Be able to draft and synthesise content, not just project-manage bid.
• Have a sound understanding of the complexities of bid management.
• Be commercially aware.
• Be able to coach and influence at partner level.
• Have strong project management skills.
• Be technically proficient in Microsoft Office Suite applications.
• Be able and willing to familiarise themselves with our sectors and services.
• Be able to work with figures and explain scoring mechanisms.
• Be prepared to undertake some limited travel between offices.
• Have some experience in graphic design principles for bids (ideal but not essential); and
• Have experience in Public Sector bidding (ideal but not essential).

Capsticks is an inclusive employer

At Capsticks we value diversity and we are committed to creating an inclusive and supportive working environment where everyone is able to be themselves and reach their full potential. Capsticks is committed to providing equal opportunities for all and therefore we welcome the unique contributions that you can bring in terms of your education, background, culture, ethnicity, race, nationality, sex, sexual orientation, gender identity, age, disability, neurodiversity, religion and beliefs.

We will make reasonable adjustments to our application and interview process to ensure that you have the best chance of success. We understand that there's not a "one size fits all" approach to adjustments so our team will work with you individually to understand more about your requirements.